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Everyone in your workspace shares one brain. You manage the people who can reach it from Settings → Members.

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Roles

There are two roles: owner and member. Both have full read and write access to the brain. The owner role is unrelated to a document’s Owner field, which assigns a document to a person and grants no permissions. A member can do everything with brain content that an owner can. Members can open billing settings to see the current plan and usage, but cannot change the plan or open the billing portal.
There are no per-document or per-folder permissions, and there is no read-only role. Anyone you add to the workspace can edit anything in the brain.

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Invite a teammate

1

Open the invite form

Go to Settings → Members. Owners see an Invite a teammate form above the roster.
2

Enter the email and pick a role

Type the person’s email address and choose Member or Owner. The role defaults to Member.
3

Send the invite

Select Send invite. Tatara emails the person a link to join your workspace. The invitation appears in Pending invitations until it is accepted or revoked.
The invitation email names you and your workspace and has an Accept invitation button. The link expires 7 days after it is sent. An invite is rejected if the email already belongs to an active member of your workspace, already has a pending invitation, or already belongs to another workspace. It is also rejected if you have no author seats left (see How seats are counted).

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Accept an invitation

Opening the invite link shows a page confirming who invited the recipient and which workspace they are joining.
  • Signed out: they can create an account or sign in to an existing one. The account must use the email the invitation was sent to.
  • Signed in with the invited email: they select Accept and join immediately with the role you chose.
Some links cannot be accepted. Each case explains itself on the page:

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Manage pending invitations

Owners see every unaccepted invitation under Pending invitations, with the email, role, who sent it, and when it expires. Each row has two actions:
  • Resend issues a fresh link and a fresh 7-day expiry. The previous link stops working.
  • Revoke cancels the invitation. The link stops working and the seat it was holding is released.

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Remove someone’s access

There is no delete. An owner deactivates a member instead, using the button on their row in the roster. The person stays listed with a Deactivated status so you keep a record of who was in the workspace. A deactivated person keeps their sign-in but loses all access to the workspace. On their next visit they see a page telling them their access was deactivated and to contact a workspace owner. Selecting Reactivate on their row restores their access with the same role.
A workspace must always keep at least one active owner. If you are the only active owner, you cannot change your own role or deactivate yourself. Promote another member to owner first.

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One workspace per account

An account can belong to only one workspace. If someone tries to accept an invitation while they already belong to another workspace, the invitation cannot be accepted. Reactivating a former member also fails if they have since joined a different workspace.

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How seats are counted

Your plan sets the number of author seats. A seat is consumed by:
  • every active member, including owners
  • every pending invitation, until it is accepted or revoked
Deactivated members do not consume a seat. If you run out of seats, revoke a pending invitation, deactivate someone who no longer needs access, or move to a plan with more seats. See Plans and limits.